Privacy Notice Visitors

Fair Processing Notice (Privacy Notice) for Visitors to Orione Care Premises 

Orione Care aims to be compliant with the General Data Protection Regulations (GDPR) and so must supply specified information to anyone whose personal data we process (a data subject).  Personal data is any data by which a living individual can be identified, including entries in the Visitors’ Book.

This notice is intended to provide accessible and transparent information to you about what data of yours we hold in the Visitors’ Book, why we need it, what we do with it and how long we keep it.

Identity of the Data Controller

The data controller is the person who determines how your personal data is used.  The data controller is:

The Sons of Divine Providence
13 Lower Teddington Road, Hampton Wick
Kingston upon Thames, KT1 4EU
Telephone 020 8977 5130
Email info@orionecare.org 

The Data which we Process

We will process your name, address, and if you have driven to our site, your vehicle registration number, which you have provided.  At some of our sites your image may have been captured by CCTV recording equipment.

Purposes of Processing your Data

We need to process your data for one or more of the following purposes: evacuation in the event of a fire, site security, health and safety, safeguarding of service users, prevention and detection of crime and for evidential purposes should there be a need to investigate an incident involving visitors, staff or service users.

Legal Basis of Processing

We are only allowed to process your data on one of the lawful grounds set out in the GDPR.  Our legal basis for processing your personal data is that it is our legitimate interest to do so for the purposes set out above.

Categories of Recipients of your Data

We will not share your personal data with any agencies other than our legal advisors, law enforcement or regulatory authorities who may be involved if it becomes necessary to investigate an incident on our site or which affects our service users, staff or visitors.

Cross Border Transfers of Data

We will not transfer your data outside the UK.

Retention Period for your Data

We will retain entries in the Visitors’ Book for a period of three years, or longer if the data is necessary for the investigation of an incident occurring on our site or affecting our staff, visitors or service users.

Automated Decision Making

Your data is not used to make decisions solely by automated means.

Your Rights 

You have the right to request access to your data, and the right to correct any inaccurate data.  You have the right to request that your data be erased.  You have the right to object to the processing of your data if it is likely to cause or is causing damage or distress.  You also have the right to prevent your data being used for direct marketing, (although we will not share your data for marketing or fundraising purposes).  You have the right to obtain a copy of your personal data and have it transferred to another data controller.  You have the right to claim compensation for any damages caused by our infringement of the Regulations.

Further information is available from the company secretary of The Sons of Divine Providence at the address above.  If you have a concern about the way we are collecting or using your personal data you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office (ICO) www.ico.org.uk or call the ICO helpline number 0303 123 1113